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Information General Assembly |
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PROTOCOL GENERAL ASSEMBLY ISTANBUL, JUNE 20th, 2008 12.00-13.00 Approval of the Agenda The president of EUPSA (Juan Tovar) is opening the GA. The secretary (Jürgen Schleef) is presenting the agenda of the GA, which is approved by the audience. The protocol of the General Assembly in Turin(2007) is accepted by the assembly. Minutes of the Protocol of the previous General Assembly (Turin) The minutes of the General Assembly in Turin (2007) is accepted by the assembly. Report of the President The president of EUPSA gives his report. He welcomes all EUPSA members being present at this general assembly. He outlines that he took over an excellent organised and growing organisation from his processor Andrew Pinter. EUPSA became in the last two years one of the biggest scientific paediatric surgical societies. Members are coming from Europe and outside Europe. He gives his best regards and thanks to the organisers of this Istanbul meeting. Istanbul is a historic place, between Europe and the Orient. Again this meeting has more participants than any other previous annual congresses. But there are still many challenging problems to be resolved in the next years. The growing number of members needs are more efficient member database and the EUPSA web site problems are not resolved yet. The EB decided on these topics during its meeting in January and a new structure will be given in the nearer future to the web site. Juan Tovar explains that the scientific value of the meeting has an outstanding quality and the number of excellent abstracts is growing from year to year. He concludes his report with thanks to the local organisers of the Istanbul meeting and wishes a good meeting to everybody. Report of the Congress Chairman The congress chairman (Cenk Buyukünal) is presenting some data about the 2008 annual congress. He thanks the organising committee, especially the secretary of the meeting G. Topuzlu Tekant. The preparation of the meeting was complicated by the non - functioning web site and different problems in the registration process. Nevertheless these problems could be resolved by the engagement of all co-workers and the collaboration between EUPSA secretary and treasurer. But Cenk Buyukünal is the opinion that the resolution of these problems is a very urgent and crucial point for the further development and organisation of future meetings. The number of participants is exceeding 500 from more than 40 countries. The meeting is organised together with the Turkish society of paediatric surgery, having there annual meeting before the EUPSA congress. This increased the number of participating Turkish colleagues. The meeting is running up to know without any major problems. All courses are fully booked. The main hall is usually well filled. The preliminary response is excellent. The social programme is well attended. Cenk Buyukünal thanks all the co-workers and persons helping to organise this event and wishes to all visitors a successful annual congress. Report of the Chairmen of the Offices Scientific Office P. Puri reports about the meeting of the scientific office. He informs about the difficulty and frustration encountered in relation to abstract submission and processing. The Committee was also informed that the final Scientific Programme and the Abstract Book had again to be made by hand. He explained the details of the abstract selection for the Istanbul meeting. a total of 753 abstracts had been received. The abstracts had been sent anonymously to the abstract selection sub-committees. There were 10 abstracts selected for the Young Investigators Award; 46 abstracts accepted as 6-minute paper; 61 abstracts accepted as 3-minute paper and 19 abstracts accepted as 2-minute poster presentation. In addition, 90 abstracts were accepted for poster exhibition (Posterwalk). For the European Congress Lecture. the highest number of preference votes was for Professor Agostino Pierro from London. The committee decided to invite Professor Pierro to give the European Congress Lecture in Graz. The Duhamel Memorial Lecture was given to Professor Keith Gerogeson received the highest number of preference votes. It was therefore decided to invite him to give the 2009 Duhamel Memorial Lecture in Graz. For the Rehbein Medal Professor Michael Hollwarth was elected for his outstanding contribution to the development of paediatric surgery. Professor Hollwarth who was present at the Scientific Office meeting agreed to be present in Graz to receive the medal. Professor Puri informed the committee that he was very keen to have the chairman for the Scientific Office (2009-2011) elected at this meeting. This will help the smooth transition of the office and also the incoming chairman can get involved in the running of the office. At this stage Professor Puri proposed that Professor Benno Ure would be an ideal candidate to become Chairman of the Scientific Office. A more detailed report can be requested from the chairman. Education Office J.M. Guys gives a brief report about the activity of the education office. As in the previous years the courses and the education programme was accredited. The feedback of the participants of the lunches and seminars as well as courses was generally very positive. He reports about the major activities of the office in the last years, the standardisation of the accreditation process and the efforts working on the future UEMS agenda. Many organisers of seminars and workshops asked for the accreditation of their meetings by the Education Office. J.M. Guys explains that the rules for this procedures have to be respected and that a valuation report after the event is absolutely necessary concluding the accreditation procedure. A detailed report can be requested from the chairman. Media Office Paul Broens reports on the activities of this office in the past year. He described the problems which existed with the change from the Dutch company to the Indian company which was not able to resolve these problems. This led to the above mentioned problems with the registration and abstract submission process. Paul Broens reports about the decisions which were taken during the EB meeting in Graz. The actual organisation structure will be substituted by a divided concept. The abstract submissione and registration for the up coming meeting in Graz will run on the Oxford software used by BAPS. Paul Broens thanks especially Gaia Tamaro for her efforts and help. He explains that he will resign from the position of the office chairman. He will continue to work in this position till all data and information from the „old“ system will be transferred. Udo Rolle will take over the chairman position. Funding and Financial Office Zachariou reports about this office. As last years, again he explains that the office is basically consisting of two persons (the treasurer and the stand by treasurer). It will be discussed in the next EB about the future of this office. Zachariou gives a report about the financial situation of EUPSA. He explains that a considerable amount of money had to be invested into the IT part without having resolved the problem. A second important aspect is the large number of outstanding membership fees. A very detailed report with detailed numbers can be asked from the Treasurer. Report of the Internal Auditors The accounts were audited by Aigars Petersons and Giani B. Parigi and the Treasurers accounting was cleared to the General Assembly. Intercontinental Office Y. Alalayet reports about the activity of this office. He is planning with the members different activities and is trying to promote for the future the co-ordination of collaboration between members of this office and other European institutions. He is asking for a support of fellowships. He informs about the fellowship position in his own institution, providing good experience and practical work for young paediatric surgeons. Report of the European Council Tovar reports about the European Council. He explains to the members and audience that the number of participants was again very small and according to him a discussion about the future of the Council should be initiated in the future. A detailed report can be obtained from J. Tovar. Election of the secretary The proposed candidate for the position of the secretary by the EB to the GA is Jürgen Schleef. No other candidates were nominated. The GA accepted a voting by hand sign. The vast majority voted for the candidate. Juan Tovar wishes all the best to the secretary for the up coming three years. Report of the Secretary The secretary gives a brief report on the secretary´s activity. He explains the difficulties which existed with the member database. The member number is constantly rising but the quality of registered data is very poor. A new organisation for this database will be necessary. Huge efforts will be necessary to increase the quality of the database which will permit a better development of the membership fees. Since Gaia Tamaro is involved we have an increase of outstanding fee payments and the quality of the secretary work is much better. The up coming meeting in Graz will require a narrow co-operation between EUPSA and BAPS and the activities will need a close co-ordination. A deadline for all important steps is already established to avoid delay in the information, abstract submission and registration process. Other business No other business. Closure The GA is closed by the president. Jürgen Schleef Secretary of EUPSA 1st Invitation for the General Assembly of EUPSA Graz, Austria June 19 th, 2008 Dear Colleagues, Dear Friends, Dear Members of EUPSA, The 10th European Congress of Paediatric Surgery organised by EUPSA - European Paediatric Surgeons´ Association – will take place in Graz, Austria. This is the 1st official Invitation for the General Assembly of EUPSA 2009, which will take place at the Conference Centre on June 19th, 2009 at 2.30 p.m. During the assembly there will be the election of the treasurer and the president elect. Candidates, proposed by the EB are Dr M. Rivosecchi, Rome, Italy (treasurer) and Prof. J.M. Guys, Marseilles, France (president elect). The General Assembly has the right to propose further candidates. Only candidates present during the General Assembly are eligible for election. Active members, corresponding members and intercontinental members have the right to vote at the General Assembly. Members unable to attend the General Assembly shall be entitled to send their ballot papers to the president of EUPSA (Prof. J. Tovar) by post to arrive at least 7 (seven) days before the meeting. The anonymous ballots are opened during the election process at the General Assembly. The EB reviewed the statutes and bylaws. Some changes, already discussed in the past and proposed by different members and office bearers were enclosed. The reviewed version can be downloaded from the web site and is attached to this letter. The general assembly will be asked to vote on this topic. The definitive agenda, as well as the ballot papers will be send out and published on the web site not later than 1 month before the congress. J. Tovar J. Schleef President of EUPSA Secretary  Statutes & byelaws (133.1 KB) |
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| Date Last Edited: 2009-09-17 03:20 | ||