HOME >> EUPSA Congresses >> Rome, Italy, 2012 >> Abstract Submission Information
Abstract Submission Information
Abstract submission will open on December 5th 2011. Deadline for abstract
submission will be February 3rd, 2012.
All abstracts have to be submitted online using the online access via the EUPSA website or the BAPS website at following link
All abstracts have to be submitted online - abstracts submitted by post, fax for mail cannot be accepted. The official language is English.
General Guidelines and Rules for Abstract Submission
· When you have made your submission, you will receive immediate confirmation of successful abstract submission. Each abstract is assigned a unique reference number. Please refer to the abstract reference number in any correspondence.
· You will be able to amend your abstract and author information right up the deadline. To make corrections please use the edit option and DO NOT MAKE A NEW SUBMISSION.
· Please note that authors whose abstracts are accepted for presentation will be expected to attend the meeting and give their presentation.
· Notification of acceptance or rejection of your abstract will be emailed by early April 2012
Preparation of your abstract
ELIGIBILITY: Abstracts should only be submitted if they or their main content have not been previously accepted for publication (including e-publication), published or presented at a national or international meeting prior to the commencement of the Congress. If in doubt, please make a declaration on the abstract form for the Programme Committee to make a decision. Submitting abstracts without fulfilling this declaration will mean that the senior author of the paper will be banned from submitting further abstracts to EUPSA or BAPS for the subsequent two years.
ETHICS: Evidence of ethical approval must be included in all abstracts involving animal or human studies.
IDENTIFYING FEATURES: The selection process will be blinded to author and centre, and an objective system will be used for scoring. No identifying features such as names of authors, hospitals, medical schools, clinics or cities may be listed in the title or text of the abstract. Any identifiable abstract will be rejected. The names of authors and their affiliations (institutions) will be submitted on-line, but will be removed before the marking process.
FORMAT: Please put the title in capital letters. Abstracts should be written in four parts - Aim, Methods, Results and Conclusion.
WORD LIMIT: Each abstract should be a maximum of 300 words. The text box that you use to submit your abstract will only accept 300 words. Type should be 12 point Arial. Tables, figures and graphs can be sent in addition to this word limit and sent as a separate file. Please follow the instructions.
DATA PRESENTATION: Abstracts must include data with clear descriptions of results and conclusions. For example - p value without data is not sufficient.
Submission and review process
· When you enter the submission site for the first time, you need to log in as a first time user. You will then receive full instructions via email. Please read these instructions carefully.
· If you are submitting more than one abstract you can use the same email address and password for each abstract.
· An abstract may be submitted to one section only. Do not double-submit by altering the title, and resubmitting to a second section. These are the current sections:
· If you want to edit an abstract that you have previously submitted, you are able to do this online. Go to the submission page and follow the instructions. DO NOT RESUBMIT.
· If you want to withdraw an abstract please contact the system administrator (email@example.com)
· The Joint Congress Programme Committee will notify authors regarding the acceptance or rejection of their papers, posters or videos by the beginning of April 2012. We will be contacting you by email. It is therefore imperative that we have the correct email address. The submitting author is responsible for keeping us informed of the correct email address.
The Scoring criteria for all abstracts are as follows:
Score: 1-5 (1= extremely poor; 5=extremely good)
Relevance to Paediatric Surgery: 1-3
Methodology (soundness): 1-5
Results (quality, presentation): 1-5
Conclusions (supported by data, valid): 1-5
Total Score: 5-23
The criteria for automatic rejection are:
1. Material already published or presented at a national or international meeting prior to the commencement of the congress
2. A Study that is not ethical
3. Names of submitting authors and/or institution identifiable.
There will be a prize session with two prizes representing the Young investigator/Peter Paul Rickham prizes. One will be awarded for a basic research prize and one for clinical research. For this year, each prize will be worth 1,250euros.
You may enter any paper for this session as long as the presenter is a trainee. Please note that although individual authors may submit several papers for the Prize Session, no one author can present more than one paper in this session.
Papers for the Prize Session are selected on the basis that they are the highest scoring papers submitted by trainees to the Congress.
The Journal of Pediatric Surgery and the European Journal of Pediatric Surgery will normally have first choice for publication for those abstracts which have been presented at the Congress. Authors of accepted abstracts (oral and poster presentations) will be expected to submit manuscripts for consideration by the relevant Publication Committees. Authors may chose to which journal they want to submit their manuscript. Authors do not have to be members of EUPSA or BAPS. However, manuscripts must only be submitted to one journal, either the Journal of Pediatric Surgery or the European Journal of Pediatric Surgery. The Publication Committees of each journal will decide which manuscripts are accepted for publication in the relevant congress issues. Please note that the rejected abstracts will be allowed to be submitted to the journals in the conventional way post-congress.
The deadline for receipt of manuscripts for both journals is 18th May 2012
Questions concerning Abstract Submission should be directed to the system administrator (firstname.lastname@example.org; email@example.com).
Questions regarding scientific content of abstracts should be directed to the Chairmen of the Joint Congress Scientific Committee
Professor Benno Ure (firstname.lastname@example.org) or Professor Paul Johnson (email@example.com)
||Date Last Edited: 2012-03-24 16:17